Referral to Office of Adult Education

1.         Purpose

The Behavioral Health Conditional Dismissal Program (BHCDP) requires providers to refer all participants to the Kentucky Office of Adult Education (KYAE) for an assessment to ascertain education and employment needs within the first fourteen days after signing the participant agreement. Additionally, treatment providers will collaborate with KYAE, where possible, on scheduling and working with the client to address barriers to scheduling an appointment with KYAE. The goal is to ensure participants will have employment and that financial security will support their recovery from mental health and/or substance use disorders. A referral form is provided in the digital data collection platform, DDOR, titled “KYAE Referral”. Treatment providers will include all relevant information for getting the individual screened, including but not limited to contact information, alternative contact information, best days and times to contact, etc. Suppose the provider believes the participant is not cognitively able to complete a screen due to a medical or behavioral health condition. In that case, they must explain and suggest a future date(s) for the screen.

2.         Scope

The provider’s case manager, therapist, or another member of the participant’s treatment team will be responsible for making the referral.

3.         Prerequisites

Staff responsible for the reporting and participant’s care will complete the referral electronically in DDOR titled “KYAE Referral”. This staff member must have a DDOR user log-in.

4.         Responsible Parties:

Dr. Tonika East, Director of the Lifelong Learning Branch, Office of Adult Education and Dr. Andrea Roy will receive the referrals and coordinate participant assessments. Collaboration beyond the KYAE referral is encouraged, and the main contact information for KYAE is below:

     Tonica.east@ky.gov

Andrea.roy@ky.gov

5.         Procedure

  1. Within fourteen days of signing the participation agreement and receiving the referral through DDOR, the provider will complete the KYAE referral in DDOR (or by emailing the fillable PDF until DDOR has launched.)
  2. Once the referral is completed send a copy to KYAE in DDOR by placing SB90@ky.gov in the “Send Copy To” field of the participant’s profile page and click send.
  3. The provider must note on the referral form if they believe the patient is unable to undergo a KYAE assessment due to cognitive or medical impairments, and recommend an appropriate timeframe to perform the assessment.
  4. Inform the participant of the requirement.
  5. Obtain a release of information for KYAE and include Dr. Tonika East.
  6. The provider must include the physical location of the participant and any safety concerns on the referral form.

6.         References

For more information on KYAE, visit: https://kyae.ky.gov/Pages/index.aspx

7.         Considerations

  1. Providers may need to adjust schedules and program requirements to accommodate KYAE assessment, which must be completed within thirty days of treatment initiation. 
  2. As we acknowledge the presence of a strong employment support program within other entities, it remains imperative for the provider to adhere to KYAE legislation by referring individuals accordingly.
  3. Treatment providers and KYAE staff have a statutory requirement to collaborate with one another to schedule participants for this screening and to receive KYAE services. The treatment provider, within their ability, should provide the following support: share information, coordinate with the client, and provide meeting spaces for KYAE to conduct the screening, where possible.

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